Skip to content

Best email service provider in india

Email is the most critical medium of communication, and there are several types of email services is out there. It is very critical to choose the right type of Email service for you. In this article, I will cover all types of email services available and which will help you to select the right one for you.
Reading Time: 8 minutes
email service

Email is an important means of communication for both personal and business use. Some of the key benefits and importance of email services include:

  1. Convenience: Email allows for easy and fast communication with people from anywhere in the world.

  2. Cost-effective: Email is a cost-effective way to communicate as it eliminates the need for postage and telephone charges.

  3. Time-saving: Email allows for the rapid exchange of information, saving time compared to traditional mail or phone calls.

  4. Document sharing: Email services can be used to easily share documents and other files with others.

  5. Professionalism: Email is widely used in professional settings and having a professional email address can enhance your credibility and help build trust with clients or customers.

  6. Record Keeping: Email services can be used to keep records of important communication, which can be useful in legal or business matters.

  7. Automation: Email services can be integrated with other services to automate repetitive tasks, such as sending invoices, receipts, or confirmations.

  8. Marketing: Email is widely used for marketing and advertising, providing an efficient and cost-effective way to reach a large audience.

Here is the list of the type of email solution

Free Email Service Provider

There are several free email service providers available:

  1. Gmail: Gmail is one of the most popular free email service providers and is offered by Google. It offers 15 GB of storage and features such as spam filtering, labels, and an easy-to-use interface.

  2. Outlook.com: Formerly known as Hotmail, Outlook.com is a free email service provided by Microsoft. It includes features such as spam filtering, calendar, and contacts.

  3. Yahoo Mail: Yahoo Mail is another popular free email service provider and offers 1 TB of storage, spam filtering, and a calendar.

  4. Zoho Mail: Zoho Mail is a free email service provider that offers 5 GB of storage, spam filtering, and calendar.

  5. ProtonMail: ProtonMail is a free, open-source, end-to-end encrypted email service that offers 5 GB of storage, email encryption, and two-factor authentication.

  6. Mail.com: Mail.com is a free email service provider that offers 2 GB of storage, spam filtering, and calendar.

  7. GMX: GMX is a free email service provider that offers 2 GB of storage, spam filtering, and calendar.

It’s important to note that many free email service providers have limitations and ads, and may lack some features and security options compared to paid service providers.

Drawback of free email provider

There are several drawbacks of using a free email service provider:

  1. Limited storage: Free email service providers often have lower storage limits compared to paid service providers. This can be a problem for users who need to store large amounts of data, such as photos and videos.

  2. Limited security: Free email service providers may not offer the same level of security as paid service providers, leaving users more vulnerable to hacking and spam.

  3. Advertising: Free email service providers may display ads to users, which can be distracting and annoying.

  4. Limited features: Free email service providers may not offer all the features that paid service providers offer, such as advanced filtering, scheduling, and integration with other apps and services.

  5. Lack of Support: Free email service providers may not offer the same level of customer support as paid service providers, leaving users to troubleshoot issues on their own.

  6. Privacy: Free email service providers may collect, use and share your data for targeted advertising or other purposes, and may have less strict privacy policies compared to paid services.

  7. Branding: In some cases, free email service providers will include branding in the email address, which may not be professional and can be a drawback for business.

Best email service provider in india

Listed below are some of the best email service providers in India :

  1. Google Workspace: formally known as G Suite is a business email solution provided by Google that includes Gmail, Google Drive, Google Calendar, and other productivity tools. It offers 30 GB of storage per user and is suitable for businesses of all sizes.

  2. Microsoft Office 365: Office 365 is a business email solution provided by Microsoft that includes Outlook, OneDrive, and other productivity tools. It offers 50 GB of storage per user and is suitable for businesses of all sizes.

  3. Zoho Mail: Zoho Mail is a business email solution provider that offers 5 GB of storage per user, calendar and contact syncing, and integration with other Zoho apps such as CRM and Invoice.

  4. Hosted Business Email: Hosted Exchange is a business email solution that is provided by a third-party hosting provider. It includes features such as calendar and contact syncing, and can be customized to suit the specific needs of a business.

  5. Rackspace Email: Rackspace Email is a business email solution that offers 25 GB of storage per user, calendar and contact syncing, and integration with other productivity tools.

  6. ProtonMail: ProtonMail is a business email solution that offers end-to-end encryption, calendar and contact syncing, and custom domains and it’s suitable for businesses of all sizes.

It’s important to evaluate and compare the features, pricing, and customer support of different business email solution providers before making a decision.

Google Workspace (formerly G Suite)

A set of cloud-based productivity and collaboration tools developed by Google is called Workspace (formerly G Suite). In addition to a number of other features like Google Keep, Google Tasks, and Google Chat, it contains Gmail, Google Drive, Google Calendar, Google Docs, Google Sheets, Google Slides, and Google Sites.

Google Workspace is intended for companies and organisations of various sizes and provides several advantages, such as:

  1. Cloud-based: Google Workspace allows users to access their data and collaborate on documents from anywhere with an internet connection.

  2. Collaboration: Google Workspace includes a variety of tools that make it easy for teams to work together, including real-time collaboration on documents, the ability to share files and folders, and the ability to schedule and hold video meetings using Google Meet.

  3. Security: Google Workspace includes a variety of security features such as two-factor authentication, encryption, and the ability to control access to data and accounts.

  4. Integration: Google Workspace can integrate with a variety of other apps and services, including Salesforce, Zendesk, and Slack.

  5. Scalability: Google Workspace can easily scale to accommodate the needs of businesses of all sizes, and can be customized to suit the specific needs of an organization.

  6. Email: Google Workspace include an email service, which is Gmail, that allows users to send and receive email using a custom domain name.

  7. Mobile and offline access: Google Workspace allows users to access documents, email and calendar on the go, and it allows to work offline as well.

  8. Administration: Google Workspace includes an easy-to-use administration console that allows IT administrators to manage user accounts, set up security policies, and access usage reports.

  9. New features: Google Workspace now includes new features such as Google Workspace Essentials, which includes new tools like Google Chat, Google Meet, and Google Rooms, to improve collaboration and communication within the organization.

Microsoft Office 365

Microsoft Office 365 is a subscription-based service that offers a selection of collaboration and productivity capabilities. It consists of the following programmes: 

  1. Outlook: A personal information manager that combines email, calendar, and contacts in one place.

  2. Word: A word processing program for creating and editing documents.

  3. Excel: A spreadsheet program for creating and editing spreadsheets.

  4. PowerPoint: A presentation program for creating and editing presentations.

  5. OneNote: A digital notebook for organizing and sharing notes.

  6. OneDrive: A cloud-based storage service that allows users to store, share, and collaborate on files.

  7. Teams: A collaboration and communication platform that allows users to chat, share files, and hold meetings and video calls.

  8. SharePoint: A web-based platform that enables users to share and collaborate on documents and other files, as well as create and manage websites.

  9. Exchange: A mail server that manages email, calendar, and contacts.

Office 365 is designed for businesses and organizations of all sizes and offers a number of benefits including:

  1. Cloud-based: Office 365 allows users to access their data and collaborate on documents from anywhere with an internet connection.

  2. Collaboration: Office 365 includes a variety of tools that make it easy for teams to work together, including real-time collaboration on documents, the ability to share files and folders, and the ability to schedule and hold video meetings using Teams.

  3. Security: Office 365 includes a variety of security features such as two-factor authentication, encryption, and the ability to control access to data and accounts.

  4. Integration: Office 365 can integrate with a variety of other apps and services, including Salesforce, Zendesk, and Slack.

  5. Scalability: Office 365 can easily scale to accommodate the needs of businesses of all sizes, and can be customized to suit the specific needs of an organization.

  6. Email: Office 365 includes an email service, which is Exchange, that allows users to send and receive email using a custom domain name.

  7. Mobile and offline access: Office 365 allows users to access documents, email and calendar on the go, and it allows to work offline as well.

  8. Administration: Office 365 includes an easy-to-use administration console that allows IT administrators to manage user accounts, set up security policies, and access usage reports.

Business Email

Netspace as Email provider offers a type of email service known as hosted business email. Instead of using a standard email address given by a free email service provider, it enables businesses to utilise their own unique domain name for email addresses.

Some of the key features of hosted business email include:

  1. Custom domain name: Hosted business email allows businesses to use their own custom domain name for email addresses, giving a more professional and branded look.

  2. Increased storage: Hosted business email providers often offer more storage space compared to free email service providers, allowing businesses to store more data such as emails and attachments.

  3. Better security: Hosted business email providers may offer more advanced security features such as encryption, two-factor authentication, and spam filtering, to protect businesses’ sensitive data and communication.

  4. Technical Support: Hosted business email providers offer technical support to help businesses troubleshoot and resolve any issues that may arise with the service.

  5. Compliance: Hosted business email providers may offer features such as email archiving and retention policies, which can be useful for compliance with industry regulations and legal requirements.

  6. Mobile and offline access: Hosted business email allows users to access documents, email and calendar on the go, and it allows to work offline as well.

  7. Integration: Hosted business email can integrate with other business apps and services, such as CRM, customer support, and project management systems.

  8. Scalability: Hosted business email can easily scale to accommodate the needs of businesses of all sizes, and can be customized to suit the specific needs of an organization.

Conclusion

To sum up, email services are a crucial tool for both personal and professional communication. Web-based email, email client software, email hosting services, email forwarding services, and encrypted email services are just a few of the several kinds of email services that are offered. The greatest option for you will rely on your unique demands and tastes. Each type has its own set of features and advantages.

While commercial services like G Suite (Google Workspace) and Office 365 offer more advanced capabilities and larger storage, they are more expensive than free email service providers like Gmail and Outlook.com. Another choice that enables companies to utilise their own unique domain names for email addresses is hosted corporate email, which comes with extra features including more storage, better security, and technical support.

It’s crucial to take into account aspects like storage, security, customer support, and connection with other apps and services when selecting an email service provider. Prior to choosing a service, it’s crucial to analyse their offerings’ features and prices.

Facebook
Twitter
LinkedIn
Digg
Shashi kant Pandidhar
Shashi kant Pandidhar
I’ve been helping businesses to be online for over 15 years. Today my team and I, focus on helping real businesses to overcome real-life challenges and analyse data in a way that can help businesses grow in the right direction of this digital age.
Leave a Comment
Get the latest news and deals

Sign up for email updates covering blogs, offers, and lots more.

Contact Us For More Info
Subscribe: Trusted By 1M+ Readers

Get the weekly Tech Update straight to your inbox.

WeCreativez WhatsApp Support
Our customer sales team is here to answer your questions. Ask us anything!
👋 Hi, how can I help?

Have a query ? Or looking for solution on your complex server architecture. 
No matter what is your query, We are here to listen. Just fill up the details and we will get in touch with you.